Advice and answers from the Teamdeck Team

Artur Gutkowski
Written by Artur Gutkowski


Allow your part-timers to specify their hourly availability

Managing Availability Periods

In Teamdeck, the availability feature allows you to define the period during which an employee is available to work on a given day. This functionality is particularly beneficial for part-time employees who have non-regular working schedules.

Note: To add availability for a specific person, please ensure that you have enabled the "Can Specify Hourly Availability" option in their profile. You can access this setting by navigating to Settings > People.

The availability of resources is displayed in the Calendar as grey cells. While full-time employees' availability is also visible, it is not editable. Managers and owners have the authority to manage the availability of part-time team members.

Adding Availability

To add availability to the Calendar, you can either delegate this task to the team member themselves or perform it as a manager/owner. Follow the steps below to add availabilities:

  1. Scroll to the desired person/resource for whom you want to add availability.
  2. Hover over the appropriate day and click the plus icon that appears. This action will open a drawer where you can provide additional information about the time entry.
  3. The person and date will be preselected, but you can modify this data if needed.
  4. Enter the availability periods. It is possible to add multiple availability periods for a single day.
  5. Optionally, you can choose to repeat the availability on specific days for a defined period.
  6. Once you have entered the required information, click the "Save" button to confirm and save the availability.

Removing Availability

If you need to remove availabilities from the Calendar, follow these steps:

  1. Hover over the availability or click on it to reveal the trash bin icon.
  2. Click on the trash bin icon to remove the availability. Managers and owners have the ability to edit or remove any availabilities for part-time team members.

To remove multiple availabilities within a specific period, please use the following procedure:

  1. Click on any availability entry to initiate the editing process.
  2. Enable the "Repeat Entry" toggle to specify the date range and weekdays.
  3. Click on the trash bin icon to delete the availabilities within the defined date range and selected weekdays.