Advice and answers from the Teamdeck Team

Joanna Lesiewicz
Written by Joanna Lesiewicz

CHECK YOUR ASSIGNMENTS & TRACK TIME

Guide to managing bookings & timesheets


HOW DOES THE CALENDAR WORK?

The Calendar can be accessed from the top menu. It is where you can see your:

  • Planned assignments (Bookings)
  • Recorded time entries (Timesheets)
  • Daily availability 
  • Vacations
  • Bookings compared with Availability (B/A)
  • Timesheets compared with Availability (T/A)

You can hover over your B/A (Bookings/Availability) and T/A (Timesheets/Availability) bars to see how much is on your plate. Solid grey bar shows that you’re fully booked (or, in the case of T/A, have tracked the equivalent of your availability). White means that there is some time left in your schedule, or that you have tracked less time than you’d been available for. Red color signifies that you’re overbooked or that you’ve logged overtime.

Learn more about managing your daily availability and vacations

Bookings are assigned to you by your managers. You can’t edit or remove them, but you can see how much time per day you’re supposed to work and on which project. 

Timesheet section is where you can enter your recorded time entries (how much time you’ve spent working on projects). Time entries are presented as colored blocks with daily durations and project names displayed on them. You can add tags and descriptions to the time entry.

They can be recorded using Teamdeck mobile app or added manually from the Calendar.

Note: managers can also add time entries for you. They are displayed in your timesheet so you’ll notice them right away. Managers can also edit the time entries you’d added.

When you hover over a time entry you can see three icons: 

  • View more opens a drawer with detailed info about this time entry (also available by clicking on a time entry).
  • Splitting mode allows you to split your long time entry into shorter ones. It’s handy when you want to squeeze another time entry in. 
  • Trash bin icon is where you can click if you want to delete a time entry.

The calendar can be also browsed from your phone, using Teamdeck mobile app. Read more


MANAGING TIME ENTRIES

You can add time entries right from the Calendar. Hover over the day you want your time entry to start and click the plus icon that appears on hover. Then, hold and drag the time entry to the day you want it to finish. A drawer will appear where you can add more info about your time entry. 

The dates will already be preselected, but you can edit them. Pick a project you’ve been working on and enter the time spent working on it. 

You’ll also get to decide to automatically skip weekends, vacations, bank holidays. If you decide to skip all of them, it means that when you add a new, long time entry, it will only add it to the working days in your timesheet. 

Finally, you can add a description to your time entry. 

When you’re done, click save.

You can remove time entries from the Calendar by clicking on the trash bin icon - visible when you hover over a time entry or click on it.

TRACK TIME FROM YOUR PHONE

You can use a mobile time tracker, available for iOS and Android. Download the app and log in. Read more about how to track time with this mobile app.


ADD YOUR TIME ENTRIES MANUALLY


If you’re not using Teamdeck’s mobile time tracker to track your time you can fill out your timesheet manually. Go to the calendar to see your timesheet.


How does the timesheet work?


ADDING TIME ENTRIES

There are two ways to manually add time entries to your timesheet:

  1. Click on the given date, fill in details when the drawer opens. Choose the project and put in the real time that you spent working on a project.
  2. Hover over the booking and click the icon "Add to timesheet"


Note: managers can also add time entries for you. They are displayed in your timesheet so you’ll notice them right away. 

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